Statuses and Glossary
Understand the labels and accounting terms shown while working in Wesley.
Use the status shown on the current page. If a status needs action, open the item and read its message before retrying or changing data.
Integration statuses
| Status | Meaning |
|---|---|
| Connected / Enabled | A connection is saved; verify the connected account and expected results separately |
| Needs attention | The connection or latest operation needs review |
| Setup started | QuickBooks Desktop setup has not finished |
| Disabled | No active connection is saved |
| Soon / Coming soon | The integration is listed but cannot yet be activated |
Transaction statuses
| Status | Meaning |
|---|---|
| Pending | The transaction still needs a final accounting outcome |
| Posted | The transaction is linked to a journal entry |
| Excluded | The transaction was intentionally kept out of the books |
| Review | One or more possible duplicates or exceptions need a decision |
| Duplicate | The transaction was confirmed as a duplicate and should not be posted again |
Document Conversion review
Needs review means a person must resolve a discrepancy or unreadable source. Even when processing finishes without this label, compare the result with the original document before downloading or importing it.
Rules and client work
| Status | Meaning |
|---|---|
| Pending rule | The rule is a draft and can be previewed before activation |
| Active rule | The rule can apply to eligible pending transactions |
| Open | A client-work request still needs action |
| In Progress | A client-work request is being handled |
| Resolved | The client-work request and its related accounting follow-up are complete |
A/R and A/P statuses
| Status | Meaning |
|---|---|
| Draft | The invoice is editable and has not been finalized |
| Open | The bill or invoice has an unpaid balance |
| Partially paid | Some, but not all, of the balance was paid |
| Paid | The remaining balance is zero |
| Unapplied | A payment or credit has not been allocated |
| Partially applied | Part of a payment or credit was allocated |
| Applied | The payment or credit was fully allocated |
| Void | A finalized invoice was voided rather than deleted |
Reconciliation statuses
| Status | Meaning |
|---|---|
| Ties | Eligible activity agrees with the statement within the displayed tolerance |
| Ties after posts | The reconciliation should tie after the identified pending transactions are posted |
| Needs review | A duplicate, pending item, exclusion, or another issue blocks completion |
| No statement | No usable statement is available for the period |
QuickBooks comparison terms
| Term | Meaning |
|---|---|
| Matched | The compared records agree for the reviewed fields |
| Changed / Different | The records differ and need a source-of-truth decision |
| Wesley only | The record exists only in Wesley for the selected review |
| QBO only / QBD only | The record exists only in QuickBooks for the selected review |
| Possible duplicate | Similar records may represent the same event; review before creating or deleting |
| Queued | A desktop change is waiting for Wesley QBD Connector |
| Partial | Some selected items succeeded and others need attention |
| Reverted | An eligible operation was undone |
| Expired | The displayed undo action is no longer available |
Glossary
Accounting firm
The Wesley workspace that contains the client portfolio, team membership, billing, templates, and firm settings.
Client / company
The business whose books are maintained.
Client book
The client's accounting workspace, including Banking, journals, chart of accounts, reports, reconciliation, documents, work, and settings.
Imported transaction
A transaction received from a bank feed, document, manual entry, QuickBooks, or another source before or alongside posting.
Banking account
The bank, credit-card, or other account whose activity is reviewed in Banking.
Ledger account
An account in the chart of accounts used on journal lines and reports.
Journal entry
A dated, balanced collection of debit and credit lines.
Match
Link an imported transaction to an existing accounting record instead of creating another entry.
Transfer
Movement between accounts owned by the same client. It is not automatically an expense or revenue item.
Opening balance
The starting book amount for an account or review period.
Payee
A vendor, customer, or employee associated with a transaction or journal line.
Class, location, project
Optional reporting dimensions attached to journal lines. They are not substitutes for ledger accounts.
AJE
An adjusting journal entry. Wesley can identify and report AJE activity separately.
Period lock
A control that blocks accounting changes in a closed date range, including some unpost, delete, disconnect, and undo actions.
Client portal
The client-facing workspace for authorized contacts to review selected book data, upload documents, reply to work, and connect supported integrations.
QBO / QBD
QuickBooks Online / QuickBooks Desktop.
Sync review / comparison
A comparison of Wesley and QuickBooks before selected changes are applied.
Source of truth
The system or evidence the reviewer chooses as authoritative for a disputed record. A connection alone does not make a system authoritative.
Accrual basis / cash basis
Accrual reporting recognizes activity according to accounting records and timing; cash-basis views apply the supported cash adjustments. Check the method selected on each report.