Book Review and Locks

Book Review tracks the work for a client period: dates, linked client tasks, readiness checks, and activity. Locks protects accounting dates from changes.

Open the workspaces

Choose Book Review in the client sidebar. Expand Show more in Accounting to find Locks, immediately below Book Review. Budgets also appears under Show more. Sidebar customization can pin these menus.

The previous Book Close and Closed Periods links redirect to the corresponding new workspace.

Review a period

1. Choose a month or configured reporting period and select Start review.
2. Complete or archive every linked client task. Review readiness exceptions in Banking, Shared Files, Ask Client, and Reconciliation.
3. Select Complete review. The review is marked Completed and its readiness snapshot and activity are retained.
4. Select Reopen review when more work is needed.

Client write access is required to start, complete, or reopen a review. There is no separate submission or manager approval step. Completed reviews can be reopened without changing accounting-period protection.

Calendar-month clients select a month. Clients with a configured 52/53-week calendar can select reporting periods. Overlapping reviews for the same client are prevented. Existing client assignees and task surfaces continue to own the work.

Readiness shows open tasks, pending transactions, documents needing review, open client requests, and reconciliation exceptions. Resolve the linked tasks and repeat any completed process review whose supporting work changed before completion. Other readiness signals remain available for accounting judgment.

Lock a period

1. Open Locks and enter a start and end date. This fiscal year and Last fiscal year fill the client's fiscal-year boundaries.
2. Select Lock period, review the dates, optionally add a note, and confirm.
3. Review existing protection in Locked periods, including dates, creator, creation time, and note.

Staff, managers, and owners with client write access can create locks. A lock can cover any valid date range, independently of whether a Book Review exists or is completed. Overlapping locks are prevented.

A lock blocks journal creation, editing, deletion, posting, and unposting for dates inside its range. Imports, connected-system activity, automation, and recurring journals remain subject to the same accounting protection.

Unlock a period

A manager or owner with client write and control access can choose Unlock beside a locked period. Enter a reason and confirm. The action and reason are recorded in the audit log.

Unlocking permits accounting changes in that date range. Review completion and review history remain separate. After corrections, repeat the affected accounting checks and lock the period again when appropriate.

Existing locks created through the former Book Close workflow remain in place and appear in Locks. Historical submission and approval events remain available in Activity.

Troubleshooting

Complete review is unavailable. Resolve all linked client tasks and repeat process reviews affected by newer supporting work.

Lock period is unavailable. Check write access, valid dates, and whether lock status loaded successfully.

The range overlaps an existing lock. Review the existing ranges in Locked periods before changing protection.

An accounting action is blocked. Check the posting date against Locks. Do not move a date solely to bypass period protection.

Lock status is unavailable. Retry the read before relying on the displayed protection status.

For the full accounting sequence, return to the Bookkeeping guide.