Financial permissions, tax handoff, and planning

Open a client and use Client Settings → Financial permissions, 1099 & Tax Handoff, Budgets, or Cash Forecast in the client workspace. Expand Show more to find Budgets.

Financial permissions

A firm owner or manager with client write access can block individual members from writing in selected financial areas or deleting and voiding records. Existing firm and client access remains the upper limit. Authorized financial actions execute directly.

Workpaper versions

Tax packages, budgets, and cash forecasts share a version workflow:

1. Create a draft, fill in the inputs, and save it.
2. Choose Complete version to finalize the saved inputs.
3. Use New version to revise a completed plan. Its source version remains linked.

Wesley rejects stale saves from another tab. History records saved revisions and completion. Completed inputs remain fixed. Budget actuals and cash forecast source balances refresh from the books when evaluated or exported.

1099 and tax handoff

Enter reviewed calendar-year amounts for supported 1099-NEC or 1099-MISC boxes. Collect W-9s through Wesley or use Complete tax information to enter a recipient's legal name, tax classification, full nine-digit taxpayer ID, and mailing address manually. A W-9 upload is optional for preparation; manually entering tax information does not mark a W-9 as received. An owner or manager must review taxpayer ID changes. Failed or unsaved files can be removed from the W-9 upload dialog without deleting vendor information or tax drafts.

Add a calculation or payment-method note for each allocation. Confirm that you reviewed actual payments, refunds, payment methods, recipient treatment, and form requirements before completing the version. Completion requires complete recipient tax information and freezes the current identities for that version. Previously reviewed W-9 identities remain supported. The workspace shows those names, addresses, and masked TINs. Full TINs remain encrypted and are included only in a completed package export downloaded by a firm owner or manager. Exports are recorded in history.

The CSV is a preparer handoff. Map its fields into your filing provider's template and supply the provider's required issuer information. It is not an IRS upload format and does not electronically file or deliver recipient copies. Existing Drake income-tax exports remain available from the workspace.

After filing with the provider, a manager records the filing reference, followed by acceptance or rejection. These statuses record the external result; they are not automatic provider acknowledgments. For a correction, create a new version and enter the original filing reference.

Budgets and actuals

Create monthly revenue and expense budgets for a calendar year. Each account can use class, location, and project dimensions. For an account and month, use the same dimension fields on every row to avoid counting actuals twice. An account-wide row cannot overlap a row scoped to a class.

Compare actuals reads posted accrual journal lines and excludes draft and pending subledger documents. Revenue uses credits minus debits; expenses use debits minus credits. The variance is actual minus budget. Higher revenue and lower expenses are favorable. Accounts with activity but no budget are listed for review. Budget rows use each account's own postings rather than including child-account totals a second time.

Thirteen-week cash forecast

Enter available opening cash and the balance's source or reconciliation note. Wesley loads unpaid invoices and bills as of the selected start date. Due dates schedule receipts and payments; overdue balances move into the first week. Reconcile the opening balance and the source balances to the same cutoff before relying on a forecast.

Adjust the expected collection percentage and delay. You can change individual expected dates or exclude a source document. A collection delay also applies to an overridden invoice date. Add planned receipts as positive amounts and payments as negative amounts, repeating once, weekly, or monthly. A monthly item scheduled on the 31st uses the last day of shorter months.

The forecast shows thirteen seven-day periods, opening cash, receipts, payments, closing cash, and weeks below your minimum cash target. Unapplied credits and accounting adjustments appear as review issues instead of being silently assigned a cash date. Add their expected cash effects explicitly when appropriate. Avoid adding planned items that duplicate open invoices or bills. Future sales, payroll, taxes, financing, and other transactions absent from the open subledgers need planned items.

Saving or completing a forecast does not create ledger entries or schedule payments.